Administrative Assistant-Contractor

The Administrative Assistant will provide general administrative and site services in a variety of areas and oversee certain projects as requested. This position will support our sites in Chandler and Tempe, AZ. This position will report to the Chandler site on Monday, Wednesday, and Friday, and will report to Tempe site on Tuesday’s and Thursday’s, subject to change with direction from the Security Manager. Candidates must be detailed oriented and have a can- do attitude. This position reports into the Security Manager at REA.

• Answer phones and direct all incoming calls to appropriate party promptly and efficiently.

• Greet clients, vendors, and guests.

• Receive, ship, sign for and distribute UPS/FedEx/USPS or similarly delivered packages and mail.

• Perform general clerical duties to include, but not limited to, data entry, copying, faxing, and filing.

• Plan, organize, and schedule meetings, special events. Place food and catering orders for various events.

• Manage inventory and order kitchen-office supplies, furniture, and consumables. Receive, organize, shelf, collect and maintain inventory of office equipment, shipping, and kitchen supplies.

• Maintain cleanliness of common areas, kitchen, and copy areas.

• Support the execution and implementation of tasks and projects.

• Maintain confidentiality in all aspects of client, staff, and agency information.

• Manage security access control system, badging and CCTV.

• Issue, distribute and manage proximity access badges for employees, new hires, and visitors.

• First Responders and First Aid/CPR courses - coordinate classes with Red Cross and/or Cintas, and petition folks to become First Responders.

• Manage day to day facilities and security issues. Report issues to facilities / security manager. Coordinate with building management to resolve.

• Manage relationships with vendors and ensure contract obligations are met.

• Coordinate various vendors for facilities and security services, site administration, and equipment.

• Review service invoices from vendors and approve them to the Internal Accounts Payable Dept.

• Create GPR’s and interact with sellers, vendors, and contractors.

• Cross communicates with other administrative assistants, other employees/contractors in difference departments and locations.

• Cube assignments and create name plates

• Coordinate with IT Department to set up new laptops, telephones, printers, and other office equipment.

• Coordinate with Human Resource Department to set up new hire orientations. Put new-hire package together as directed by HR. Assist HR postings, and local activities. Provide facilities orientation, set up workstations and office supplies for new hires.

• Create, print, and post company announcements/policies.

• Work is performed in an indoor and outdoor field environment; travel from site to site; exposure to noise, dust, grease, smoke, fumes, noxious odors, gases, mechanical and electrical hazards, and all types of weather and temperature conditions.

• Primary functions require sufficient physical ability and mobility to lift up to 25 lbs, walk, stand, and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand and body movement in the performance of daily duties; to climb unusual heights on ladders; to lift, carry, push, and/or pull moderate to heavy amounts of weight; to operate assigned equipment and vehicles.

• Must be detail oriented.

• Computer literate in Microsoft Office Suite (Word, Excel Power Point, Outlook) and able to adapt to various computer software.

• Good writing, analytical, problem-solving skills, and communication skills. • Ability to work independently with little or no supervision.

• Ability to interact with all levels within the organization in a fast-paced environment, coordinating the input of others in these circumstances, sometimes under tight deadlines and pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality.

• Ability to multi-task and adapt to change quickly.

• Excellent communication, negotiating and networking skills

• Self-motivated person who enjoys challenges

• Must have excellent organization skills, with good accuracy & attention to detail.

• Is discreet, flexible and can react in a responsible manner

• Leadership skills and the ability to work well as part of a team

• The ability to work under pressure and meet tough deadlines

• The ability to think outside the box and challenge the "norm"

• Prepared to be hands-on & must be practical. Can handle repair tools and office equipment

• Excellent interpersonal and communication skills, to deal with people at all levels

• Professional and corporate work ethic, displaying discretion & sensitivity when appropriate

• Ability to organize and manage effective processes

• Good customer service skills

• Project management skills preferred.

High School diploma or equivalent required plus a minimum of two years administrative experience

Renesas is an embedded semiconductor solution provider driven by its purpose ‘To Make Our Lives Easier.’ As the industry’s leading expert in embedded processing with unmatched quality and system-level know-how, we have evolved to provide scalable and comprehensive semiconductor solutions based on the broadest product portfolio, including High Performance Computing, Embedded Processing, Analog & Connectivity, and Power.  
 
With a diverse team of over 21,000 professionals in more than 30 countries, we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We remain agile and fearless as we accelerate our growth, encouraging everyone to play an active role with an entrepreneurial mindset and accountability.     
 
At Renesas, you can: 

• Launch and advance your career in technical and business roles across four Product Groups and various corporate functions. You will have the opportunities to explore our hardware and software capabilities and try new things.  

• Make a real impact by developing automotive, industrial, infrastructure, IoT, and sustainable products and solutions to meet our customers’ evolving needs and help people and communities thrive tomorrow.  

• Maximize your performance and wellbeing in our flexible and inclusive work environment. Our people-first culture and global support system, including the remote work option and Employee Resource Groups, will help you excel from Day 1.    
   

Are you ready to own your success and make your mark?  
 

Join Renesas. Let’s Shape the Future together.  

Renesas Electronics is an equal opportunity and affirmative action employer, committed to celebrating diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by federal, state or local law.