Title:  Facilities Administrator

Job Purpose and Dimensions: Obective of the role

· The Facilities Administrator (FA) will be responsible for providing financial and general administrative support to the Facilities Manager

. Whilst working closely with the Facilities Manager, the FA will provide administrative support and front house duties to all India offices in a virtual team, maintaining the smooth running of the associated offices

. Team Structure

· The FA will report to and seek direction from the Facilities Manager, taking guidance as appropriate

. The FA will work in a number of “virtual teams” including the Facilities team, purchasing department etc

Principal Accountabilities: Health & Safety and BCP Co-ordination

· Coordinate Health and Safety routines (such as fire drills and inspections)

. Undertake Risk Assessments and Accident Investigations and implementing subsequent action plans.

· Maintain accident records for the offices and ensure appropriate reports are issued.

· Manage the First Aid and Fire Warden databases, and ensure appropriate Training occurs & is kept current, including Fire Warden Duties · Provision of appropriate documentation to demonstrate compliance with Health & Safety legislation and company policies.

· Coordinate and support with BCP (business continuity program) activities. Facilities Co-ordination · Liaising with the Facilities Manager, Landlord, contractors and service providers (Security, utilities, air conditioning, etc), managing the relationships and ensuring service delivery meets business requirements.

· Conducting regular reviews to ensure service providers deliver & maintain good service standards.

· Support with end-to-end management of contracts with external providers including: preparing documents for tenders, obtaining quotes, assessing costs for goods and services to ensure maximum value for money, through to project management, ensuring appropriate legal documentation is obtained, co-ordination of work of contractors and service providers, and checking that agreed work by contractors has been completed satisfactorily and any deficiencies are followed up and resolved.

Responding appropriately to emergencies and urgent issues as they arise

· Monitor working environment and liaise with colleagues & suppliers to ensure it is maintained to a pleasant and professional standard, arranging for repairs etc as appropriate

· Ensure any statutory testing takes place on time, and keeping relevant records

· Assist with Project Management of any planned expansion (or reduction) of the facilities, pro-actively planning & implementing these strategies, demonstrating appropriate discretion & confidentiality when required, liaising with specialist contractors and suppliers to ensure overall goals are achieved.

· Ensuring appropriate employee communication on buildings issues or works is completed

General Administration

· To provide administrative support to the Facilities Manager in respect of starters and leavers.

· To be responsible for maintaining a full contract database, including copies of contracts and insurance certificates

· To support with maintaining supplier Set-Up

· Provide a customer facing approach to all enquiries at the office, often as the first point of contact for visitors.

· Opening and distributing of incoming post and producing all outgoing correspondence on behalf of the office.

· To provide financial administration of the accounts system, raising Purchase Orders and dealing with urgent invoices etc to progress for payment.

· Facilitating DHL and other courier services.

Renesas Electronics Corporation (TSE: 6723) empowers a safer, smarter and more sustainable future where technology helps make our lives easier. A leading global provider of microcontrollers, Renesas combines our expertise in embedded processing, analog, power and connectivity to deliver complete semiconductor solutions. These Winning Combinations accelerate time to market for automotive, industrial, infrastructure and IoT applications, enabling billions of connected, intelligent devices that enhance the way people work and live. Learn more at renesas.com. Follow us on LinkedIn, Facebook, Twitter, YouTube, and Instagram.

Renesas’ mission, To Make Our Lives Easier, is underpinned by our company culture, TAGIE. TAGIE stands for Transparent, Agile, Global, Innovative and Entrepreneurial. Our goal is to embed this unique culture in everything we do to succeed as a company and create trust with our diverse colleagues, customers and stakeholders.

We are committed to creating a diverse culture where everyone is included and feels a sense of belonging. For more information, please read our Diversity & Inclusion Statement.